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Protection of the Personal Information
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Protection of the Personal Information
 

The Company seeks to establish this privacy policy in an organizational effort to ensure the proper handling of personal information under the Act on the Protection of Personal Information (“Personal Information Protection Act”).


 

1. Business Name

OHARA INC.

 

2. Compliance with Related Laws/Ordinances and Guidelines

The Company will properly handle personal information in compliance with the Personal Information Protection Act and other laws and ordinances including the “Guidelines for the Act on the Protection of Personal Information” and other guidelines.

 

3. Purpose of Use

The Company will use personal information within the scope of the purposes listed in the “Company’s Handling of Personal Information.”

 

4. Matters Concerning Security Management Measures

The Company will take the necessary and appropriate security management measures for the management of personal information, including the prevention of leakage, loss, and damage thereof. The Company will also undertake the necessary and appropriate supervision of its employees and contractors (including subcontractors) in their handling of personal information. These security management measures for personal information have specifically been stipulated separately in the “Personal Information Handling Regulations.”

 

5. Continuous Improvement

The Company seeks to continuously improve this basic policy and the handling of personal information etc.

 

6. Contact for Questions and Complaints

Please contact the following for any question or complaint about the Company’s handling of personal information:



    Personal Information Inquiries, General Affairs Section, General Affairs Department,     Management Center, OHARA INC.

        Address: 1-15-30 Oyama, Chuo-ku, Sagamihara, Kanagawa 252-5286, Japan
        Tel. 042-772-2101
        Hours: 8:10 – 12:00; 12:45 – 16:55; Monday – Friday (excluding Company holidays)


Effective, 01 April 2005
Last updated, 31 August 2018
Hirokazu Saito, President
OHARA INC.
 
 

The Company’s Handling of Personal Information

 

1.Purposes of Use of Personal Information

The Company will use its collected personal information including names, addresses, postal codes, telephone numbers, fax numbers, and email addresses for the following purposes:

 

[Purposes of Use of Collected Personal Information]

(1)Purposes of use of the personal information of clients
- To make contact with them for business activities, including providing/collecting information and   responding to inquiries;
- To make contact with them and provide and collect information regarding supplies,
  purchases, etc.

(2)Purposes of use of the personal information of shareholders
- To enable them to exercise the rights and perform the obligations of shareholders under the   Companies Act and other related laws and ordinances;
- To conduct shareholder management, including developing shareholders’ data based on   specified standards under various laws and ordinances.

(3)Purposes of use of the personal information of analysts, fund managers,
      various media personnel
- To provide information for financial results briefings etc., including making contact.

(4)Purposes of use of the personal information of employment applicants
- To provide information to applicants, including making contact and giving notice, and to perform   screening procedures;
- To provide information on employment procedures to applicants.

(5)Purposes of use of the personal information of employees and their family members
- To manage employment including managing work attendance, salary payments, personnel   affairs, evaluations, skill development, welfare, and health and safety;
- To make contact with, and providing information to, subsidiaries, affiliates, and labor unions;
- To give notices, including reports, to government agencies and pension offices;
- To make contact with employees and/or their family members in emergencies, including to   provide information;
- To make payments etc. for transfer etc. of intellectual property rights.

(6)Purposes of use of the personal information of retirees
- To provide Company information and make necessary contact for socializing etc.;
- Make payments etc. for transfer etc., of intellectual property rights.

(7)Purposes of use of the personal information of visitors or applicants for access to the       Company facilities
- To provide information, guidance, etc. when they visit the premises;
- To make contact with, including response to, access applicants;
- To ensure security including crime/disaster prevention.

(8)Purposes of use of the personal information of contractors
- To perform business seamlessly;
- To make contact with, including to make inquiries to, contractors.

(9)Purposes of use of personal information obtained with consent to the purposes of use     expressly stated by the Company
- To be used within the scope of the purposes.

 

2.Sharing of Personal Information

The Company will share the collected personal information in the following manners:

(1)Company domestic subsidiaries
(i) Purpose of use
- To manage employees properly, retirees, and their families among the co-users.
(ii) Scope of co-users
- Domestic subsidiaries of the Company
(iii) Types of personal information
- Co-users’ personnel information on employees, retirees, and their families
  (employee numbers, names, genders, birthdates, employment dates, affiliated departments,    employment types, etc.,) and other data necessary for achieving the purposes of use    described above.
(iv) Name of the person or entity responsible for the management of personal information
     OHARA INC

(2)Company labor union
(i) Purposes of use
- For the Company to make contact with you, including to give notice;
- For the co-users to provide information to you, including to report on labor-management   discussions, and guide events and activities;
- To develop basic data on working conditions for labor-management discussions with the
  co-users.
(ii) Scope of co-users
Company labor union
(iii) Types of personal information
- Co-users’ personnel information on labor union members (including their genders, affiliated   departments, employment types, and personnel condition data necessary for
  labor-management discussions) and other data necessary for achieving the purposes of use   described above.
(iv) Name of the person or entity responsible for the management of personal information
     OHARA INC

 

3.Third-Party Disclosure of Personal Information

The Company will not disclose its collected personal information to any third party unless otherwise permitted under any of the following conditions:

- The Company has obtained your prior consent;
- The Company has subcontracted the handling of personal information to the extent necessary   to fulfill the purposes of use;
- The Company has been required by law to do so;
- It is necessary for the purpose of protecting human life, health, or property but difficult to obtain   your consent;
- It is especially necessary for improving public health or promoting the healthy development of   children but difficult to obtain your consent;
- It is necessary to cooperate with the national government or local public agencies in performing   business stipulated by law but obtaining your consent may create a problem in performing such   business;
- The Company is to disclose your personal information to anyone falling within the scope of   sharers under number 2. stated above.


 

4.Handling of Information Rendered Anonymous

(1)Developing information rendered anonymous
When developing personal information rendered anonymous (information of individuals obtained after the personal data being processed in such a way as to render individuals unidentifiable with any particularity and such personal data being made incapable of being restored to its original state or form by taking measures stipulated in the laws and ordinances), the Company will comply with the following:
- Apply appropriate processing according to the standards stipulated by law;
- Take security management measures according to the standards stipulated by law to prevent
  the leakage of information on deleted data or processing procedures;
- Publicly announce the types of information included in the information developed to render it   anonymous;
- Bar itself from conducting activities to identify individuals from developed personal data.

(2)Disclosure of information rendered anonymous
When disclosing to any third party any information rendered anonymous, the Company will not only publicly announce the types of information (on the individual/s) contained in the information rendered anonymous and the disclosure procedure, but also expressly state to the receiving third party that the information to be disclosed is information rendered anonymous.

 

5.Procedures for Accepting Requests Including Disclosure and Correction of,    and Suspension of Access to, Personal Information

The Company will, upon your or your agency’s request, appropriately and promptly respond to notifications regarding the purposes of use, disclosure, detail correction, addition or deletion, access suspension, erasure, and suspension of disclosure to any third party (hereinafter, “Requests”) concerning personal information collected by the Company. Please address such Requests to the following contact; however, be advised that the Company may not respond to your Requests if responding to them falls under any of the following conditions, in which case the Company will so notify you:

- It may harm your or any third party’s rights or interests including life, health and property;
- It may cause a serious problem in the proper performance of the Company’s business;
- It would violate any law or ordinance;
- It would otherwise be deemed acceptable under any law or ordinance.

(1)Contact for Requests
Personal Information Inquiries, General Affairs Section, General Affairs Department, Management Center,
OHARA INC
Address: 1-15-30 Oyama, Chuo-ku, Sagamihara, Kanagawa 252-5286, Japan Tel. 042-772-2101
Tel. 042-772-2101
Email: info@ohara-inc.co.jp

(2)Request procedure
Address your request to the contact (1) noted above; we will mail you a form for the Personal Information Requests. Please return it to the contact for Personal Information Inquiries with a document attached thereto to identify you or your agency.

(3)Document for your or your agency’s identification
- Identification document with a portrait photo, e.g. driver’s license, passport, personal ID number card,
  resident card, or special permanent resident ID: One of these is sufficient;
- Identification document without a portrait photo, e.g. health insurance card, pension book, etc.: Two of these are   required. For the identification of your agency, documents identifying yourself and your agency must be   accompanied by a certificate of power of attorney and a certificate of registered seal.

(4)Company response
The Company will send its response via certified mail to your address contained in the request.

(5)Handling fees
No handling fee will be required; however, you will pay communication expenses including postages for sending your request documents etc., to the Company. The Company will pay the communication expenses including postage in sending documents etc. to you.

 

 
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